How to Avoid Delays at US Customs When Shipping from China

Release time:

2025-06-21

Customs clearance is one of the most critical—and often unpredictable—steps in international shipping. For businesses shipping from China to the United States, delays at U.S. Customs can mean lost time, extra fees, missed delivery windows, and unhappy customers—especially for Amazon FBA sellers or importers on tight schedules.

In this guide, we’ll walk you through the main causes of customs delays, and more importantly, how to avoid them when shipping goods from China to the USA.

🚧 Why Customs Delays Happen

Delays at U.S. Customs are often caused by:

Incomplete or incorrect documentation

Undeclared or misclassified goods

Inaccurate product descriptions or HS codes

Missing or non-compliant labeling

Random inspections by CBP (Customs and Border Protection)

Non-payment of duties or taxes

Many of these issues are avoidable with proper planning and an experienced freight forwarder.

✅ 10 Ways to Avoid Delays at U.S. Customs

1. Use a Trusted Freight Forwarder with U.S. Experience

The easiest way to prevent customs issues is to work with a logistics partner who understands U.S. import regulations, handles customs brokerage, and offers DDP (Delivered Duty Paid) service. A reliable freight forwarder from China to the USA can help you avoid costly mistakes.

2. Ensure Accurate Commercial Invoices

A complete and accurate commercial invoice is essential. It should include:

Seller and buyer information

Detailed product descriptions (not generic terms)

HS codes (Harmonized System)

Country of origin

Unit prices and total value

Incoterms (e.g. DDP, FOB)

Inaccurate or vague invoices often trigger customs holds.

3. Classify Goods Correctly with the Right HS Code

Using the correct HS (Harmonized System) code ensures your product is classified correctly. Misclassification can lead to delays, fines, or overpayment of duties. If unsure, consult your forwarder or customs broker.

4. Declare True Product Value

Don’t under-declare the value of your goods. Customs authorities may flag undervalued shipments for inspection, causing serious delays and potential penalties.

5. Label Your Products Properly

Incorrect or missing labeling (such as “Made in China” origin labels) can lead to non-compliance. Make sure:

Each product is labeled with origin and barcode if required

Outer cartons are marked with carton numbers and destination

Amazon FBA shipments follow all FBA labeling rules

6. Avoid Restricted or Prohibited Items

Always check if your product requires special documentation or clearance (e.g. FDA, FCC, or EPA). Shipping restricted items without permits can result in seizure or return.

7. Provide an Accurate Packing List

The packing list should match the invoice exactly and detail:

Carton numbers

Quantity per carton

Net and gross weight

Dimensions

Discrepancies between the invoice and packing list can trigger inspections.

8. Choose DDP Shipping for Peace of Mind

DDP (Delivered Duty Paid) service means the freight forwarder handles all import duties, taxes, and customs clearance. This avoids surprises and gives you one total landed cost.

💡 At Passionship Logistics, we offer DDP shipping from China to Amazon FBA, so you can focus on selling while we handle the paperwork.

9. Plan for Potential Inspections

While some inspections are random, others can be avoided by maintaining a clean shipping record. Always:

Be honest and consistent in declarations

Avoid mixing product categories

Package goods professionally

10. Track Your Shipment and Stay in Communication

A good freight forwarder will give you real-time tracking and notify you of any customs issues. Being proactive lets you solve problems before they cause major delays.